Automated
Application-Status Updates
Candidates receive the latest approved update available in their record.
AI Inbox Automation for Recruitment Agencies
Save Up to 60 Hours a Month on Candidate Email Admin
With an AI agent that checks live candidate records, sends personalised replies and escalates anything it cannot safely handle.
- 20-minute call
- See what your inbox is costing you
- Find the fastest way to reduce email admin
- Identify what can be safely automated
Illustrative estimate based on 1,000 monthly enquiries, an average handling time of five minutes and up to 80% of eligible routine enquiries being automated. Actual results depend on inbox volume, workflow complexity and data quality.
Watch the demo
I Named the Agent Gustavoo. See How He Works.
Check what Gustavoo can do in this video.
Inbox connected · Agent built · Data checked · Every action loggedCaptions · Works without sound
The hidden cost of candidate email admin
Your Team Is Spending Too Much Time on Questions Your ATS Can Already Answer
Routine inbox questions are quietly consuming the time your team should spend filling roles and helping hiring managers attract the right talent.
Pain point 01
The Same Questions, Every Day
Application updates, interview times, missing documents, onboarding steps and payment questions repeatedly fill the inbox.
Pain point 02
Constant ATS Searching
Your team must identify the candidate, locate the correct record and verify the latest information before every reply.
Pain point 03
Valuable Time Lost
Recruiters spend time on repetitive administration instead of progressing candidates, filling roles and supporting hiring managers.
Pain point 04
Candidates Are Left Waiting
Even simple questions can sit unanswered for hours, leading to follow-up emails, frustration and disengagement.
Pain point 05
Inconsistent Communication
Tone, accuracy and response quality can vary depending on who replies and how busy the team is.
Pain point 06
Growth Creates More Admin
As applications and placements increase, inbox workload grows with them—often creating pressure to hire additional support staff just to keep up.
What changes when routine enquiries stop depending on manual replies
Faster Replies, Fewer Follow-Ups and More Time to Recruit
The agent handles eligible routine enquiries in seconds, giving candidates quicker answers while freeing your team to focus on placements, clients and higher-value conversations.
Result 01
Responses in Seconds
Eligible candidate enquiries are processed as soon as they arrive instead of waiting in a shared inbox queue.
Result 02
Fewer Chasing Emails
When candidates receive timely updates, they are less likely to send repeated follow-ups asking for the same information.
Result 03
Recruiter Time Recovered
Your team spends less time reading emails, checking records and manually writing repetitive responses.
Result 04
More Consistent Communication
Every approved reply follows your processes, knowledge base and tone of voice—regardless of who is working.
Result 05
Better Candidate Experience
Candidates receive faster, clearer and more personalised answers throughout the recruitment process.
Result 06
Higher Capacity Without More Admin
Your agency can handle greater enquiry volumes without increasing support headcount at the same rate.
Highlight result
Up to 60 Hours of Candidate Email Admin Recovered Each Month
Illustrative estimate based on 1,000 monthly enquiries, a five-minute average handling time and up to 80% of eligible routine enquiries being automated.
See how the workday changesA Normal Workday—Before and After
A Normal Workday—Before and After
the Candidate Inbox AI Agent
The biggest change is not just a faster inbox—it is a calmer, more focused recruitment team with more time for candidates, clients and placements.
1
The Day Starts With a Backlog
Your team opens the inbox to unanswered candidate emails, follow-ups and urgent requests that have accumulated overnight.
2
Recruiters Are Constantly Interrupted
Routine status questions and scheduling requests break concentration throughout the day and pull recruiters away from live vacancies.
3
Important Work Gets Delayed
Candidate conversations, client updates and sourcing activity are pushed back while the team clears repetitive inbox tasks.
4
Candidates Keep Chasing
Slow or unclear replies create more follow-up emails, increasing the workload and making the inbox harder to control.
5
Busy Periods Create Pressure
Higher application volumes lead to longer response times, stressed staff and pressure to add more administrative support.
6
The Day Ends With Unfinished Emails
Even after hours of inbox work, messages remain unanswered and the same cycle starts again the following morning.
A clear path from discovery to deployment
From Free Inbox Audit to a Live AI Agent
We assess your inbox, connect the right systems and launch the agent through a controlled testing process.
- 1
Book Your Free Inbox Audit
A 20-minute call to review enquiry volume, repetitive questions, current workload and where candidate information is stored.
Tue · 20 minInbox AuditConfirmed - 2
Map the Best Automation Opportunities
We identify which enquiries can be automated, which require live record checks and which must remain human-controlled.
AutomateRecord checkHuman review - 3
Connect Your Inbox and Data
We connect the shared inbox, ATS, CRM or database and build the approved knowledge base.
IInboxAATSCCRMKKB - 4
Build and Configure the Agent
We configure classification, responses, escalation rules, tone of voice and audit logging.
- 5
Three-Day Shadow Testing
Gustavoo processes real enquiries without sending replies, allowing your team to review his accuracy and safety.
Proposed replyNot Sent - 6
Controlled Launch
Once the agreed criteria are met, Gustavoo begins answering eligible routine enquiries.
- 7
Review and Optimisation
We monitor performance, update the knowledge base and refine the workflow using real inbox activity.
Performance
Boundaries
The Agent Handles the Repetitive Work. Your Team Remains Responsible for the Decisions That Matter.
What Gets Automated. What Gets Escalated.
Routine candidate communication is handled within agreed rules. Anything sensitive, unclear or dependent on human judgement is sent to your team.
Incoming enquiry
Gustavoo checks confidence & data
→ Automated reply
Automated
Interview Scheduling
Confirmed interview details and approved rescheduling requests can be handled automatically.
Automated
Document Requests
Candidates can be told which documents are required, received or still outstanding.
Automated
Onboarding Questions
Approved onboarding steps, timelines and next actions can be explained consistently.
Automated
Timesheet and Payment Questions
Routine administrative enquiries can be answered when the relevant status or approved policy is available.
Automated
General Candidate FAQs
Common questions about processes, policies and next steps can be answered from the approved knowledge base.
Calculate the cost of your current inbox
What Is Candidate Email Admin Costing Your Agency?
Enter your monthly candidate-enquiry volume to estimate the time your team currently spends managing the inbox and the capacity the agent could potentially recover.
/ month
min
%
£
Current manual inbox hours
83
hours / month
Potential hours recovered
Up to 67
hours / month
Estimated monthly capacity value
£1,500
per month
Estimated annual capacity value
£18,000
per year
Illustrative estimate only. Actual outcomes depend on enquiry volume, handling time, data quality, ATS/CRM accessibility, knowledge-base coverage, inbox complexity and enquiries requiring human judgement.
Why Auto Leveling exists
Why I Built Gustavoo, the AI Agent
Idris Souane
Founder, Auto Leveling
I work in recruitment, and answering repetitive emails—then logging every interaction—can take one to two hours out of a busy day.
In my experience, only around 10–20% of those messages genuinely require human judgement. Most are status requests, interview questions, document checks or enquiries already covered by an FAQ.
That made me ask whether other recruitment teams were facing the same problem.
What the Research Showed
Time costResearch 01
0.0hours
17.7 Hours Lost per Vacancy
UK recruiters spend an average of 17.7 hours per vacancy on manual administrative tasks—more than two working days for each role.
Drop-offResearch 02
0%dropped out
28% of Candidates Have Dropped Out
More than one in four surveyed jobseekers said they had left a hiring process because of unclear communication, delays or too many interview stages.
ExpectationResearch 03
0%want visibility
77% Want Clearer Status Visibility
More than three-quarters of surveyed candidates said they would like real-time visibility into the status of their application.
Source: Totaljobs UK recruitment research, August 2025. The research included 748 HR leaders and 2,025 UK jobseekers.
What If an Agent Could Give That Time Back?
I built the Candidate Inbox AI Agent to read incoming enquiries, check the correct records, answer routine questions, escalate anything requiring judgement and log every action automatically.
The goal is not to replace recruiters. It is to remove repetitive administration so recruitment teams can spend more time supporting candidates, hiring managers and live vacancies.
Disclosure: The one-to-two-hour and 10–20% figures describe my personal experience and are not universal industry benchmarks.
Simple pricing based on your inbox volume
Choose the Right Plan for Your Candidate Inbox
Each plan includes monitoring, maintenance, audit logging and ongoing support—so your team can use the agent without managing the technology behind it.
Core
£595per Month
+ £1,500 one-off setup
For agencies processing up to 500 enquiries per month.
- One candidate inbox
- One agreed ATS, CRM or database connection
- Two knowledge-base update requests per month
- One support hour per month
- Monthly performance reporting
- Monitoring, maintenance and audit logging
Most Popular
Growth
£950per Month
+ £2,500 one-off setup
For agencies processing 501–2,000 enquiries per month.
- Up to two candidate inboxes
- Up to two agreed system connections
- Four knowledge-base update requests per month
- Three support hours per month
- Weekly performance summaries
- Monthly ROI and trend reporting
- Priority email support
- Monitoring, maintenance and audit logging
Scale
From £1,500per Month
+ Setup fee agreed on scoping
For agencies processing more than 2,000 enquiries per month, or requiring multiple inboxes, integrations or workflows.
- Multiple agreed inboxes
- Multiple agreed integrations
- Custom knowledge-base allowance
- Six or more support hours per month
- Advanced weekly reporting
- Monthly ROI and escalation analysis
- Priority monitoring and support
Setup is a one-off fee that covers the inbox assessment, integrations, knowledge base, shadow testing and controlled launch. The setup fee is waived only for the first three recruitment agencies accepted into the Founding Client Programme below.
Additional Usage
£75 per Additional 250 Enquiries
Escalated enquiries count towards monthly volume because they are still read, classified, processed and logged.
Additional support, knowledge-base updates or post-launch workflow changes are assessed separately and agreed before any chargeable work begins.
For the First Three Recruitment Agencies Ready to Lead the Change
Launch With a £0 Setup Fee
The first three suitable recruitment agencies accepted into the Founding Client Programme will have the complete setup fee waived.
The appropriate monthly subscription begins when the service starts. Only the setup fee is waived.
Subject to technical fit and genuine availability.
Your Setup Includes
- Candidate inbox and workflow assessment
- One primary ATS, CRM or database connection
- Knowledge-base development
- Response and escalation rules
- Three-day shadow testing
- Controlled launch
- Initial optimisation
- ROI and performance report
Reduce the risk before the agent ever goes live
Prove It Works Before You Commit
The agent is tested against agreed technical, accuracy and safety criteria before it sends live replies—and you are never locked into a long-term commitment.
Safeguard 01
Shadow-Tested Before Launch
The agent first processes real enquiries without sending responses, allowing your team to review its classifications, proposed replies and escalation decisions.
Safeguard 02
Resolved at No Additional Cost
If the agent does not meet the agreed shadow-testing or technical criteria, Auto Leveling will attempt to resolve the issue without charging additional implementation fees.
Safeguard 03
Refund Where Applicable
If the agreed implementation cannot reasonably be completed, applicable fees for the affected initial service period will be refunded.
Opt-out 04
No-Penalty Opt-Out
You may choose not to continue after the initial 30-day implementation and validation period, with no cancellation penalty or long-term obligation.
Human control 05
Human Control Remains
Sensitive, unclear and unverifiable enquiries remain with your team. The agent does not make recruitment or suitability decisions.
Transparency 06
No False Performance Promise
"Up to 80% of eligible routine enquiries" is an objective based on the nature of your inbox—not a contractual automation or financial-results guarantee.
Transparent by design
Data and Security FAQ
No. The agent is designed for routine administrative communication. It does not shortlist, reject or assess candidate suitability.
Ready to Find Out What Your Candidate Inbox Is Costing You?
Book a free 20-minute Candidate Inbox Audit.
We will review your enquiry volume, identify the most repetitive workflows and estimate which messages may be safely automated.
An estimate of your current manual inbox workload
A list of suitable automation opportunities
A list of enquiries that should remain human-controlled
An initial ROI estimate
A recommended implementation approach
Confirmation of founding-client availability
20-minute call · Practical assessment · Based on your real inbox and systems